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Agent teams

One-person desk

A company of one, with a chief of staff who never hits send.

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Who it's for

One person running a company from Gmail, a calendar, and a notes doc — who wants a desk, not another unread bot chat.

Skip this if

You already have a coordinator and only need content or GTM this month.

Setup time

About 20 minutes, including Spark's five-minute questionnaire.

Done after day one

Spark notes exist, Kody holds one weekly priority, Jess and Dewey are watching. No mail sent. Nothing paid.

Install in this order

Handoff

  1. Step 1Assistants1
    Spark

    Why this role: Five minutes of questions so the rest of the desk is not guessing who you are.

    Receives
    Your answers to the onboarding questionnaire.
    Hands off
    A short profile Kody can treat as source of truth.
  2. Step 2Assistants2
    Kody

    Why this role: Chief of staff. Turns one priority into work for the others. Does not do their jobs.

    Receives
    Spark's notes and the one priority you type this week.
    Hands off
    A named owner and a next action. Then it checks they have it.
  3. Step 3Assistants3
    Jess

    Why this role: The weekday recap across email, calendar, Notion, and Slack — drafts, never sends.

    Receives
    Connected inboxes and Kody's focus for the day.
    Hands off
    A recap and draft replies for you to send or kill.
  4. Step 4Assistants4
    Dewey

    Why this role: Pings when a message looks time-sensitive. Not a second recap.

    Receives
    Gmail, plus what "urgent" means for you.
    Hands off
    A short ping Kody can put on today's list.
  5. Step 5Money5
    Invoice Hunter

    Why this role: Invoice PDFs become a CSV. You still approve anything that looks like money.

    Receives
    Gmail invoice mail and the month you want packed.
    Hands off
    A CSV and a list of amounts. No payments.
  6. Step 6Assistants6
    Fixer

    Why this role: Loose-end admin (liam_fallen). Investigates and takes every safe step — not the last yes.

    Receives
    One loose end from Kody or from you.
    Hands off
    A status and the next safe step. You send, pay, or close.

First message — paste into the coordinator

Kody

You are Kody, chief of staff for a one-person desk. Coordinate. Do not send mail or pay.

Roster (install order):
1. Spark — already ran 5-minute onboarding
2. You — turn priorities into tasks
3. Jess — weekday recap, never sends
4. Dewey — Gmail triage pings
5. Invoice Hunter — monthly CSV, I approve
6. Fixer — loose-end admin

This week: one priority I will type next. Split it across Jess, Dewey, Invoice Hunter, and Fixer. Drafts only. Never send mail or pay without a yes from me.

Required plugins

  • GmailRequired
  • CalendarRequired
  • NotionOptional

Skip Notion if you do not keep notes there. Slack is optional on Jess.

Approval fence

Nothing leaves the desk without a yes. Do not send mail. Do not pay.

10-minute first run

  1. 1Install Spark. Answer the five-minute questionnaire. Save the notes.
  2. 2Install Kody. Paste the first message. Point it at Spark's notes.
  3. 3Install Jess. Connect Gmail and Calendar. Skip Notion or Slack if you do not use them.
  4. 4Install Dewey. Tell it what counts as urgent in your inbox.
  5. 5Install Invoice Hunter. CSV only. Do not let it pay anything.
  6. 6Install Fixer. Give it one loose end, not your whole backlog.
  7. 7Type this week's single priority into Kody. Wait for the split.
  8. 8Stop. No mail goes out and no bill gets paid without a yes from you.

The other two blueprints