One-person desk
A company of one, with a chief of staff who never hits send.
6 bots · 20 min to stand up
Open blueprintAll use cases
Work
A five-bot startup desk with a Friday review of every routine
Running a startup alone means watching inbox, ads, deploys, and money all at once.
What hurt
Igor (@igor_khalip) shared the setup he uses while building SweepFlights: each bot points at one set of tasks and only surfaces issues worth his attention. Not affiliated with xAI.
What to install or create
Grok Bot coordinates: a company digest every morning and a Friday review of every routine (keep, fix, or cut). Assistant goes through the inbox a few times a day and flags decisions. Marketing checks ads, analytics, and X every weekday and pings only if something's off. Deploy Watch health-checks after every deploy. Finance watches the bank.
Bots
Grok Bot (coordinator)
Morning company digest and Friday routine review.
Assistant
Inbox and calendar; flags what needs a decision.
Marketing
Weekday check of ads, analytics, and X; pings only on anomalies.
Deploy Watch
Health check after every deploy.
Finance
Watches the bank account.
Plugins
Gmail
Optional
Calendar
Optional
X
Optional
Routines
Company digest. Every morning. Summarize what changed across the business.
Routine review. Fridays. Go through every routine: keep, fix, or cut.
The prompt
What they run (author-quoted)
Quoted from @igor_khalip — as published. Do not invent a second system prompt.
- Grok Bot: a company digest every morning, plus a Friday review of every routine (keep, fix, or cut) - Assistant: goes through my inbox a few times a day and flags what needs a decision - Marketing: checks Meta ads, PostHog, and X every weekday and pings me only if something's off - Deploy Watch: runs a health check after every deploy and monitors deploy for arising issues.
First run
- 1Read https://x.com/igor_khalip/status/2107911051396137199 (credit @igor_khalip).
- 2List the areas you watch daily: inbox, ads, deploys, money.
- 3Give each area its own bot with one job and a rule to ping only when something's off.
- 4Have your main bot send a morning digest that pulls from the others.
- 5Add a Friday routine where it reviews every routine: keep, fix, or cut.
Approval fence
These are watch-and-flag jobs. Keep anything that sends, spends, or changes a deploy on ask-first.
What to tweak
Pings only when something's off, plus a weekly keep/fix/cut pass, keeps a bot team from becoming noise.
Source
Igor @igor_khalip · Original post
Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.
Related team blueprints
Pro pack
Solo-founder ops desk: one morning note, four gates
Three bots run the back office of a one-person company or side business: a morning note of what changed, a Friday keep/fix/cut review, and wake-ups only for money, publishing, sending as you, or anything irreversible.