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Organize the sidebar with project leads, not 28 task bots

A cute icon per tiny task turns the sidebar into noise.

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What hurt

Aaron Makelky loved Grok Bot and hated a sidebar with 28 random agents. His fix: do not grab a template and a cute icon for every chore. Use an org system. One chief of staff as the main interface, pinned to the top. Then project leads, not task bots.

What to install or create

Pin one Chief of Staff as the only default chat. Under it, create one lead bot per real project or life area. Task-sized work stays as Skills, routines, or messages to the lead — not new sidebar rows. Merge or archive one-off bots you already spawned.

Bots

  • Chief of Staff

    Pinned main interface. Routes work to project leads.

  • Project leads

    One per real project. Hold Skills and routines for that project.

Plugins

  • None on day one. Follow the first-run steps.

Routines

  • None on the first run. Watch one manual pass first.

The prompt

Paste to Chief of Staff

Curated from Aaron Makelky’s published org tip in the cited post.

Last line is our approval fence: Never send, post, spend, or buy without my explicit yes.

Reorganize my Grok Bot team like an org chart, not a pile of task bots.

- Keep one chief of staff as the main interface and pin it.
- Propose project leads for real projects or life areas — not one bot per tiny chore.
- List which existing sidebar bots should merge into a lead, become a Skill, or be archived.
- Do not message other people or post anything while cleaning up.

Show me the proposed org before changing anything.

Never send, post, spend, or buy without my explicit yes.

First run

  1. 1Pin one Chief of Staff as the default chat.
  2. 2List your real projects or life areas (not every chore).
  3. 3Create or rename one lead bot per area.
  4. 4Move tiny task bots into Skills, routines, or messages to the lead.
  5. 5Archive the leftover sidebar noise after you approve the org map.

Approval fence

Reorganizing bots is fine. Do not auto-message teammates or post from the cleanup.

What to tweak

Steal the org chart. Related to an exec standup, but the point here is sidebar hygiene.

Source

Aaron Makelky @theaaron · Original post

Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.

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