Sales
Prospect booking: vary proposed times so two people can’t double-book
A bot that proposes the same open slots to every prospect invites double-books.
What hurt
Matt (@mattceras) shared a booking flow: check calendar availability → propose times → prospect picks → Grok Bot books the invite itself and tells the prospect an invite was sent. The trick: vary proposed times per prospect so nobody can pick the same slots and double-book. Tip only — calendar plugin optional. Not affiliated with xAI.
What to install or create
Availability → varied proposals → pick → bot books + confirms. Never reuse the same three slots for two open threads.
Bots
Prospect booking bot
Checks availability, proposes varied times per prospect, books invite after pick, confirms invite sent.
Plugins
Calendar
Optional
Files
Optional log of which slot sets were offered to which prospect (avoid reuse while threads are open).
Routines
None on the first run. Watch one manual pass first.
The prompt
This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.
First run
- 1Read https://x.com/mattceras/status/2103197320896545226 for Matt’s availability → propose → pick → book flow.
- 2Connect a calendar plugin (optional) so the bot can read free/busy.
- 3For each open prospect thread, have the bot propose a distinct set of times — do not reuse the same three slots across people.
- 4When the prospect picks, let the bot create the invite and reply that it was sent — behind your approval if you prefer.
- 5Track offered slot sets until the thread closes so two prospects cannot collide.
Approval fence
Calendar writes and outbound confirms still need your standing yes or an Approve gate.
What to tweak
Steal “vary proposed times per prospect.” Same open calendar + same offers = collision risk.
Source
Matt @mattceras · Original post
Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.
Pro pack
Inbox & calendar EA with its own email address
Morning triage with drafts waiting, and scheduling threads turned into three real slots from your live calendar. Books only after they pick, never sends without you.