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Talk to a Tasks board: 9am work lanes, 5pm personal todos

Todo apps go stale when the board does not scan mail and calendar for you.

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What hurt

Nate (@natenords) replaced a todo-list app with a Grok Bot Tasks board: weekdays at 9am he gets a summary with open, proposed, upcoming, and recently completed; daily at 5pm he gets personal todos. He talks to the bot instead of maintaining another app — it is smarter and automatic, scanning emails and calendar. Tip with author-described schedule. Not affiliated with xAI.

What to install or create

Four lanes (open / proposed / upcoming / done) → 9am weekday work summary → 5pm personal todos → talk, don't tap lists.

Bots

  • Tasks board

    Maintain open/proposed/upcoming/completed; pulse 9am weekdays and 5pm personal todos from mail + calendar.

Plugins

  • Gmail

    Required

  • Calendar

    Required

Files

  • Single daily check-in board with four lanes: To-Do | Proposed | Upcoming | Recently Completed.

Routines

  • Weekdays 9:00 — work-lane summary (open / proposed / upcoming / recently completed).

  • Daily 17:00 — personal todos pulse.

The prompt

This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.

First run

  1. 1Read https://x.com/natenords/status/2104654347686531377 for the Tasks board shape.
  2. 2Connect Gmail + calendar plugins the bot may scan (read-only is enough to start).
  3. 3Create one board with four lanes: open / proposed / upcoming / recently completed.
  4. 4Schedule weekday 9am work summary and daily 5pm personal todos; talk to the bot to add or move items.
  5. 5Keep proposed items frozen until you approve; never auto-send from the board.

Approval fence

Proposed items stay drafts until you move them; bot must not send or spend from the board.

What to tweak

Steal the two pulses and four lanes. Let mail + calendar feed the board; you only talk and approve.

Source

Nate @natenords · Original post

Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.

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