Personal
Take the admin out of being a school parent
80+ letters, a parent portal, an activities site, a kit store and a dozen daily threads.
What hurt
BR (@barnabyrobson) had his bot read the whole pile and tell him what actually needed doing. Not affiliated with xAI.
What to install or create
The bot read the letters, portals and email threads, listed real to-dos, drafted the reply to school, updated his notes, registered his child and put key dates in the family calendar.
Bots
Family admin bot
Reads school mail and portals, drafts replies, adds dates.
Plugins
Gmail
Optional
Calendar
Optional
Browser
Optional
Routines
None on the first run. Watch one manual pass first.
The prompt
This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.
First run
- 1Read https://x.com/barnabyrobson/status/2108033101842772461 (credit @barnabyrobson).
- 2Connect the email account school mail goes to, and log the bot into the parent portals.
- 3Ask it to read everything and list what actually needs doing.
- 4Let it draft replies; you press send.
- 5Have it put key dates in the family calendar and ask before any registration or payment.
Approval fence
He hit send on the school reply himself from the chat. Confirm any registration or purchase before it submits.
What to tweak
Ask "what actually needs doing?" before asking it to do anything.
Source
BR | 📖 . 🖋. 🔑 @barnabyrobson · Original post
Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.
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