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Make every routine justify its schedule: event, check, daily, or delete

Routines on dumb timers wake up, find nothing new, and still cost you.

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What hurt

@Takerovitch had 14 routines on fixed timers (a morning brief ran every 15 minutes for a report read once at 8am). They gave every routine a rule: webhook if something real must happen first, hourly plus a cheap check if info changes during the day, daily for reports, 5 minutes plus check only when speed matters, delete if you can't say why. Their bill went from about $397 to $45 a month (their numbers), and the first pass removed 4 routines. The audit prompt is quoted. Not affiliated with xAI.

What to install or create

Purpose + input + deadline → how often it really changes → least frequent schedule that still meets the deadline.

Bots

  • Main bot

    Reviews every routine and proposes new schedules.

Plugins

  • None on day one. Follow the first-run steps.

Routines

  • None on the first run. Watch one manual pass first.

The prompt

Review and rebuild routine schedules (author-quoted)

Quoted from @Takerovitch — as published. Do not invent a second system prompt.

Review my active routines and rebuild their schedules.
→ Identify each job's purpose, input source and delivery deadline.
→ Estimate how often its information actually changes.
→ Compare event triggers, periodic checks and fixed daily runs.
→ Pick the least frequent schedule that still meets the deadline.
→ Flag routines that duplicate each other or no longer matter.
Show me the changes before enabling or deleting anything.

First run

  1. 1Read https://x.com/Takerovitch/status/2113046554458104279 (credit @Takerovitch).
  2. 2Paste the author-quoted prompt into your main bot.
  3. 3Read its table of purpose, source, deadline, and proposed schedule.
  4. 4Approve schedule changes one by one; delete only what you can't justify.
  5. 5Re-run the review monthly.

Approval fence

It shows changes first; nothing is enabled or deleted without your OK.

What to tweak

Steal the ladder: webhook > hourly+check > daily > 5min+check > delete.

Source

Takerovitch @Takerovitch · Original post

Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.

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