Work
Four businesses, many bots, one shared wiki with a single writer, and only yes/no choices for you
Several bots each kept their own version of the truth and asked you open questions all day.
What hurt
Guillaume Aubry (@g_aubry17) runs four companies and isn't an engineer. Grok Bot is his chief of staff, with one assistant per business plus a personal one, a wealth manager and a GitHub watcher. Not affiliated with xAI.
What to install or create
The key is a shared wiki as the single source of truth. Only one bot, "Mémoire", writes to it; the others read it before acting and flag conflicts instead of guessing. The bots dig through mail, Drive and calendar, spot what needs doing, and come back with clickable choices only: yes, no, option A or B. He taps, mostly by voice, and they execute.
Bots
Mémoire
The only bot allowed to write to the shared wiki.
Plugins
Gmail
Optional
Calendar
Optional
Routines
None on the first run. Watch one manual pass first.
The prompt
This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.
First run
- 1Read https://x.com/g_aubry17/status/2109029772000911465 (credit @g_aubry17).
- 2Create one shared wiki or doc as the source of truth for all your bots.
- 3Name one bot as its only writer; tell the others to read it first and flag conflicts.
- 4Tell every bot: ask me only yes/no or A/B questions, never open ones.
Approval fence
Nothing is executed until he taps a choice.
What to tweak
One writer for shared memory avoids silent conflicts, and closed questions make approval take a second.
Source
Guillaume Aubry @g_aubry17 · Original post
Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.
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