Work
A Notion kanban where dragging a card to “Ready for Emma” starts the work
Ideas pile up in your head and chats, and handing each one to the right bot takes effort.
What hurt
Melvin Vivas (@melvindvivas) connected Notion and had Emma, his chief-of-staff bot, build a shared kanban board. He dumps ideas there and drags a card when he wants it started. Not affiliated with xAI.
What to install or create
The board has a “Ready for Emma” column. Emma checks it every 15 minutes, picks up ready cards, delegates each to a specialist bot, and writes status and results back to the card.
Bots
Emma (chief of staff)
Watches the board, delegates ready cards, and updates status.
Plugins
Notion
Optional
Files
Notion kanban: ideas, Ready for Emma, in progress, done.
Routines
Board check. Every 15 minutes (author's setup). Pick up cards in Ready, delegate them, and write results back.
The prompt
This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.
First run
- 1Read https://x.com/melvindvivas/status/2107680968270381222 (credit @melvindvivas).
- 2Connect Notion to your main or chief-of-staff bot.
- 3Ask it to build a kanban board for the two of you with a “Ready for <bot name>” column.
- 4Add a routine to check that column on a schedule (he uses 15 minutes; slower is cheaper).
- 5Drop ideas in freely; drag a card only when you want it started, and read results on the card.
Approval fence
No send, spend, or publish step here. Keep your usual ask-first rules on.
What to tweak
Make “start” a drag, and keep results on the card.
Source
Melvin Vivas @melvindvivas · Original post
Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.
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