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Work

Two email desks: inbox cleaner on a schedule + AgentMail webhook wake

One bot buried in your personal inbox cannot also be a clean address for outside work.

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What hurt

Nate Herk (@nateherk) published an X Article with two stealable Grok Bot email setups. (1) Natey cleans his real inbox twice a day (6:45am/6:45pm): clear label categories (Primary, Notifications, Outreach, Urgent, Newsletters), connect Gmail/Outlook, label + read-status, ClickUp DM for what needs attention — no auto-replies. (2) Stephanie gets her own AgentMail address; a webhook routine wakes her on new mail; Authorization header + inbox-ID filter so sibling bots stay idle; reply in the same thread. Tip/workflow from the article — no invented prompt.

What to install or create

Separate personal-inbox management from bot-owned addresses. Schedule the cleaner; webhook-wake the agent inbox. Filter by inbox ID before the bot even starts.

Bots

  • Natey

    Twice-daily inbox cleaner: labels, read status, ClickUp attention DM — no drafts.

  • Stephanie

    AgentMail-owned address. Webhook-wakes on new mail; replies in-thread for her inbox only.

Plugins

  • Gmail

    Optional

  • Browser

    Optional

Files

  • Sorting rules: Primary / Notifications / Outreach / Urgent / Newsletters + which auto-mark-read.

  • AgentMail webhook: URL + Authorization Bearer key + inbox-ID transform.

Routines

  • Inbox cleaner: 6:45am and 6:45pm (or your local equivalent).

  • Agent bot: webhook on AgentMail message events for one inbox ID only.

The prompt

This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.

First run

  1. 1Read https://x.com/nateherk/status/2100018258355110346 (X Article: How to Give Your Grok Bots Their Own Email Address).
  2. 2Write sorting categories before connecting email; decide which auto-mark-read vs stay visible.
  3. 3Connect your real mailbox; schedule a cleaner routine twice a day that labels + DMs attention items only (no replies).
  4. 4Create an AgentMail inbox; connect it; make a webhook routine; set Authorization: Bearer <key>; filter by inbox ID.
  5. 5Test: send mail → intended bot runs and replies in-thread; sibling bots stay idle. Rotate demo credentials.

Approval fence

No auto-reply from the cleaner. Webhook URL/key stay private. Sends and spend need your yes.

What to tweak

Steal labels-first cleaner + AgentMail webhook wake + inbox-ID filter. Two problems, two desks.

Source

Nate Herk @nateherk · Original post

Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.

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