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Gmail + calendar sweep every 3 hours: recommend, don't ask
A chatty assistant burns attention; a proactive sweep should ping with a recommendation, not a question.
What hurt
@sughanthans1 made Grok Bot proactive instead of chatty: one bot on Gmail and calendar, a sweep every 3 hours, and it only pings with a recommendation, never a question. Full from-zero setup is in his Article. Not affiliated with xAI.
What to install or create
One bot · Gmail+calendar · every-3h sweep · recommendation-only pings.
Bots
Sweep bot
Sweeps Gmail and calendar on a routine; pings only with a recommendation.
Plugins
Gmail
Required
Calendar
Required
Routines
Every 3 hours: sweep Gmail + calendar; ping recommendation only.
The prompt
This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.
First run
- 1Read https://x.com/sughanthans1/status/2113778239021666509 and the from-zero Article (credit @sughanthans1).
- 2Create one bot and connect Gmail + calendar.
- 3Hang a routine every 3 hours to sweep both.
- 4Standing rule: ping only with a concrete recommendation, never a clarifying question.
- 5You approve anything that sends, books, or deletes.
Approval fence
Bot proposes; you approve any send, book, or delete.
What to tweak
Steal the ping rule: recommendation, never a question.
Source
Sughu @sughanthans1 · Original post
Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.
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