Work
Clean 105k Gmail once, then twice-daily triage forever
Twenty-one years of mail is not a inbox — it is a landfill.
What hurt
Joshua Hartley (@JHartley2) spent his first Grok Bot week cleaning 21 years of Gmail across ~105,000 emails. After the cleanup, the bot runs twice daily: tells him what he needs to read and labels the rest. Not affiliated with xAI.
What to install or create
One-time landfill cleanup, then a twice-daily read-vs-label routine. Approval-heavy on deletes.
Bots
Inbox triage
Cleanup pass once; then twice-daily read list + labels.
Plugins
Gmail
Required
Routines
Twice-daily triage. 2× daily. What to read; label the rest. No send.
The prompt
This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.
First run
- 1Read https://x.com/JHartley2/status/2110165084874101075 (credit @JHartley2).
- 2Connect Gmail. Ask for a cleanup plan on the oldest/largest folders first — approve deletes in batches.
- 3After the landfill is down, add a twice-daily routine: what I need to read; label the rest.
- 4Start with report-only for a few days if you are nervous.
- 5Never grant send until triage is boringly correct.
Approval fence
Bulk delete/archive only with your yes. Twice-daily labels + read list are fine once trusted.
What to tweak
Steal cleanup-then-steady-triage. Don't live in the landfill forever.
Source
Joshua Hartley @JHartley2 · Original post
Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.
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