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Role bots + CoS: memory, tools, own computer — not one-off asks

One-off "do this" chats do not compound. Role bots that remember and route do.

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What hurt

Swarm｜東大AIエージェントラボ (@swarm_japan) wrote a keep-this note (Japanese): Grok Bot design shifted from one-off asks to delegated roles. Each bot stays up with three parts — memory, tool connections, and a dedicated computer. Weeks-to-months of chat history means you do not re-explain the job. A Chief of Staff bot routes work to inbox, schedule, and to-do bots; the bots talk to each other. Connect Gmail, Drive, and Calendar and even multi-account tidy-up can run on that delegation shape. People stop being the "do this" counter and become a team that assigns work by role. Tip only — no invented prompt. Not affiliated with xAI.

What to install or create

Give each seat memory + tools + its own computer. CoS routes to inbox / schedule / to-do. Connect Gmail, Drive, Calendar. You still approve send and writes.

Bots

  • Chief of Staff

    Routes work to inbox, schedule, and to-do seats. Does not send.

  • Inbox / schedule / to-do

    Each keeps memory, tools, and its own computer. Drafts only until you unlock.

Plugins

  • Gmail

    Required

  • Calendar

    Required

Files

  • Role map: CoS + inbox + schedule + to-do. Which accounts each seat may read.

Routines

  • None on the first run. Watch one manual pass first.

The prompt

This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.

First run

  1. 1Read https://x.com/swarm_japan/status/2100751663804088534 (Japanese original — steal the triad, not a reconstructed prompt).
  2. 2Create a Chief of Staff plus inbox, schedule, and to-do seats. Each gets its own computer.
  3. 3Connect Gmail, Drive, and Calendar. Write which accounts each seat may read.
  4. 4Let CoS route one real tidy-up. Bots may talk to each other; you do not re-explain the job every time.
  5. 5Send, invites, and Drive writes stay behind your yes.

Approval fence

Bots may read and draft. Mail send, calendar invites, and Drive writes wait for your yes.

What to tweak

Steal the triad and CoS routing. Roles beat one-off asks.

Source

Swarm｜東大AIエージェントラボ @swarm_japan · Original post

Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.

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