Work
CoS + EA org: read-only default, approve send/book/pay/commit
One generalist chat doesn't give you reporting lines or permissions.
What hurt
@joefoxx runs ~48 specialized Grok Bot agents with hierarchy: Chief of Staff (Rose) for management-by-exception briefs, Executive Assistant (Karina) for inbox/calendar/travel/bills/follow-ups, plus heads for Strategy, Growth, Tech, etc. Strict data separation; default read-only with explicit approval for send, book, pay, or commit. Tip/org pattern. Not affiliated with xAI.
What to install or create
Named CoS + EA + domain heads · read-only default · approve outbound · data separation.
Bots
Chief of Staff
Synthesizes exception briefs for you.
Executive Assistant
Owns inbox, calendar, travel, bills, follow-ups under approval gates.
Plugins
Gmail
Optional
Calendar
Optional
Routines
None on the first run. Watch one manual pass first.
The prompt
This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.
First run
- 1Read https://x.com/joefoxx/status/2113781109494587596 (credit @joefoxx).
- 2Name a Chief of Staff bot for exception briefs and an EA for inbox/calendar/follow-ups.
- 3Add only the domain heads you actually need; separate personal vs entity data.
- 4Standing rule: read-only default; approve every send, book, pay, or commit.
- 5Grow the roster only when a real recurring job appears — audit for sprawl.
Approval fence
Any send, book, pay, or commit needs your explicit yes.
What to tweak
Steal the default: read-only until you approve send/book/pay/commit.
Source
Joe Foxx @joefoxx · Original post
Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.
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