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Apple Notes organizer: batches of ~20, propose, split, wait for OK

Hundreds of unclassified Apple Notes — some with multiple notes jammed in one — are scary to clean by hand.

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What hurt

Arco (@arco0369) built Notes Organizer with Grok Bot after sitting on 500+ unclassified Apple Notes (some with multiple notes inside one). Method: propose titles, split notes, work in batches of about 20, wait for human OK, never delete; folders sync to iPhone Notes; chats in the owner's language. Tip with author-published method. Not affiliated with xAI.

What to install or create

Connect Notes → batch ~20 → propose titles/splits → wait for OK → sync folders; never delete.

Bots

  • Notes Organizer

    Classify Apple Notes in ~20-note batches; propose titles and splits; wait for OK; never delete.

Plugins

  • None on day one. Follow the first-run steps.

Files

  • Folder plan that mirrors how you want Notes grouped on iPhone.

Routines

  • None on the first run. Watch one manual pass first.

Shareable bot

Install click if you want it. The published prompt is still below for anyone who would rather paste.

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The prompt

This is a tip, not a pasteable system prompt. The author did not publish one. Follow the first-run steps.

First run

  1. 1Read https://x.com/arco0369/status/2105430331926958093 (credit @arco0369).
  2. 2Create or add a Notes Organizer Bot; connect Apple Notes / iCloud as the Bot asks in the VM viewer.
  3. 3Rule it: work in batches of about 20; propose titles and splits; wait for your OK; never delete anything.
  4. 4Approve or edit each batch; let folders sync to iPhone Notes.
  5. 5After the backlog shrinks, open the right folder first when you write new notes.

Approval fence

No deletes and no mass moves without your OK each batch.

What to tweak

Steal batch size + wait-for-OK + never-delete. Open the folder first, then write.

Source

Arco @arco0369 · Original post

Not affiliated with xAI. We did not write this prompt. Third-party template terms still apply.

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