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Inbox → Asana: action emails become dated tasks (replies = comments)

When the inbox is your to-do list, action items get buried and follow-ups spawn duplicate tasks.

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Qué dolía

Wayne Lowry (@wikiwayne) built a Grok Bot because his inbox was his to-do list and things got lost. It reads Gmail and Outlook, turns emails that need action into Asana tasks with due dates (often due today), skips noise, and lands replies on the same thread as comments on the original task so nothing duplicates. It runs every day without him touching it. Public template: Asana Task Master — https://x.ai/bot/S2LodAIjlLw0mB30vN3Gl. Method + template. Not affiliated with xAI.

Qué instalar o crear

Daily inbox pass → action-only → Asana task + due date → thread replies as comments → no duplicate tasks.

Bots

  • Asana Task Master

    Daily: action emails → Asana tasks with due dates; thread replies → comments.

Plugins

  • Gmail

    Opcional

Archivos

  • Optional skip/noise rules for senders or labels you never want tasked.

Rutinas

  • Daily inbox → Asana pass (quiet if nothing actionable).

Bot compartible

Instálalo con un clic si lo quieres. El prompt publicado sigue abajo para quien prefiera pegarlo.

Abrir en x.ai

El prompt

Esto es un consejo, no un prompt de sistema para pegar. El autor no publicó uno. Sigue los pasos del primer uso.

Primer uso

  1. 1Read https://x.com/wikiwayne/status/2103634403490758933 (or the shorter https://x.com/wikiwayne/status/2103637882757849123).
  2. 2Clone https://x.ai/bot/S2LodAIjlLw0mB30vN3Gl and connect Gmail and/or Outlook plus Asana.
  3. 3Tell it: only emails that need action become tasks; set a due date (often today); skip noise.
  4. 4Require replies on the same thread to become comments on the original task — never a second task.
  5. 5Schedule a daily pass; review the first week of creates before you leave it alone.

Valla de aprobación

Asana creates/updates and any outbound stay gated until you trust the daily pass.

Qué ajustar

Steal “replies comment the original task.” One email thread = one task forever.

Fuente

Wayne Lowry @wikiwayne · Publicación original

Sin afiliación con xAI. No escribimos este prompt. Siguen aplicando las condiciones de las plantillas de terceros.

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